Organizing an educational tour can be an extremely rewarding experience for educators, students, and parents alike. However, the time and energy of taking on such a task can be overwhelming. Let us take the work out of your hands and allow you to focus on what you do best – educating our future leaders of America. Our team makes planning, preparation, and execution seem effortless. The end result is a great trip that is educational, affordable, safe, and memorable!
Step 1: Contact an IST Educational Tours Representative. Together you will develop a travel itinerary that meets your budget and travel needs.
Step 2: Shortly after your initial meeting, you will receive a customized quote for review. The price quote will detail your itinerary and all tour inclusions. At this time, the itinerary can be adjusted as needed.
Step 3: Once you approve the price quote and sign the letter of intent, we will provide you with all the necessary marketing materials to begin promoting your tour.
Step 4: Promoting your tour is simple! All you need to do is advertise the tour, distribute the materials to your students, and establish an Initial Deposit Deadline. This is also a good time for you to host a parent meeting to address any questions about the tour. If needed, an IST Educational Tours Representative is available to assist with that meeting.
Step 5: Initial Deposit payments can be collected as a group or individually mailed to our corporate office. Additionally, our online registration portal is conveniently available on our website’s home page under the “Book Now” tab. Once we receive the initial deposits or purchase order, we will begin booking your group’s travel arrangements.
Step 6: We offer a variety of convenient progress payment plans to meet each group’s budget. Like the initial deposits, progress payments can be made individually every month or can be mailed in bulk by the school on behalf of all travelers. We are also happy to provide invoices directly to schools. Speak with IST Educational Tours to find out what works best for you!
Step 7: Our Customer Relations Team will be on hand to answer any questions and assist with any account-related inquiries. You will be updated with monthly group rosters and any other information you may require.
Step 8: An IST Educational Tours Confirmation Packet will be sent to the lead chaperone a few days before departure. This will include all the complete tour details as well as information on all of your appointments. A final itinerary, contact information, and packing guidelines will also be included for distribution to your parents.
Step 9: Travel! Enjoy the tour with the assistance of a professional tour director and 24-hour emergency support from the IST Educational Tours staff.
Step 10: Our goal is to consistently provide high-quality educational tours for all our student groups. In an effort to continuously improve our services, we like to hear from our group leaders by completing the touring survey at the conclusion of your tour.
